Single file plan
Single Act Plan for the Bavarian municipalities and state councils with list of retention periods (as at 1.4.2011)
EAPl retention periods; EAPl Aufbew
Since 1.1.2003, the Single Act Plan, published earlier by the Bavarian State Ministry of the Interior as an announcement, has been published by the Bayerischen Gemeindetag, the Bayerischer Städtetag, the Bayerischer Landkreistag and by the Directorate-General for State Archives of Bavaria. It has been rewritten to the judiciary 1.7.2007.
The list of retention periods is available with legal status 1.4.2011. The file chart identifiers and the associated formulations are unchanged compared to "EAPl-Fortwritten version 2007". Jurisdiction 1.4.2011 refers to the time-limits and the legal status of the cited regulations in the retention period list.
The state archives of Bavaria and the Bavarian municipal top associations recommend the use of the Single Act Plan as well as the EAPl retention period list and provide both to their members and to all other interested parties free of charge. The deposit of administrative documents by file is far superior - even in electronic systems - to a deposit by stitch and tag (with Thesaurus). Therefore, the unit file plan must also be used in electronic process processing. The simultaneous integration of the time limit directory allows automated time monitoring and separation and thus leads to considerable efficiency gains. The EAPl retention schedule applies to paper-based files and IT-based files and process processing systems.
EAPl and EAPl publishing expenditure
Storage schedules are provided by the publishers Carl Link and Jehle-Rehm, and plans are also available at the Boorberg publishing house. You can download the uncommitted version of the Single Act Plan and of EAPl retention schedule including introduction newsletters here as a PDF file. If you need other file formats, please contact us.
Please also note the publications Digital documents No. 1, 2 and 3.
Forum for questions about EAPl and EAPl retention periods
Single Act Plan and Single Act Reservation Period List must follow the development of administrative law. Updates, clarifications and explanations will therefore be required at irregular intervals.
The Directorate-General will be happy to receive suggestions and questions from the users of the EAPl and the EAPl retention period list, preferably in written form (poststelle@gda.bayern.de).
Current assignments and supplements
Here follows: Listing of current assignments and additions EAPl and EAPlRev. These are still not in the printed version and set into the PDF file! This remains regular updating reserved! The order follows the EAPl, the date of the supplement is noted.
Downloads
Publications
EAPL-characters 0471.1
Official Data Protection Officer [according to Art. 25 Bavarian Data Protection Act] - Retention period already available [added 12.11.2014]
EAPL-characters 1411
Dangers of transport Correction of the previous retention period and thus reduction to 5 years [added 01.08.2021]
EAPL-characters 4165.1
Education and participation services [According to the Act for the Determination of Rule Requirements and for the Amendment of the Second and Twelfth Book of the Social Code of 24.3.2011, BGBl I p. 453] - Retention period each 10 years [added 4.10.2011]
EAPL-characters 4332
Adoption procedure
New retention period; the retention period for records and documents relating to each individual adoption case (communication files) shall be 100 years from the date of birth of the child (§ 9c AdoptionsvermittlungsG as amended by the act of 21.6.2021, BGBl. I p. 2010)
"AdoptionsvermittlungsG" as amended by document of 22.12.2001 (BGBl. 2002 I p.354), as last amended by Article 1 of Regulation No 12.2.2021 (BGBl I p. 226).
The StMAS circular of 26.7.2004, referred to at 4332 in the findings, no longer applies with regard to adoption procedures.[Related Feb/March 2021]
EAPL-characters 5
5000, 5004, 5102, 511, 5143, 5301, 550 - Amendment of retention periodssee
newsletter of the Bavarian State Ministry for Health, Care and Prevention (through the governments to the county authorities as a lower health authority) "Update of the StMGP guidelines for compliance with data protection regulations at health offices" dated 20.1.2025 No. G71k-G8030.2-2024/4-12 - Excerpt as pdf. [added 15.5.2025]
EAPL-characters 5304 / 5304
Renaming of a file plan identifier: Other transferable diseases - renamed from 1.1.2021 to:
Other communicable diseases (Corona, Flu and others)
[added 29.12.2020]
EAPL-characters 5231
Renaming
5231 Exercise Leader Grants - renamed to:
5231 Club disguise (formerly: Exercise Board grants)
[added 01.08.2021]
EAPL-characters 864
Renaming
864 district heating supply - renamed to:
864 district heating supply, district heating supply
[added 15.05.2025]
EAPL-characters 8640
Renaming
8640 Contracts with heat supply companies are renamed to:
8640 Contracts with utilities
[added 15.05.2025]
EAPL-characters 8641
Renaming
8641 Heating power plants are renamed to:
8641 Power plants
[added 15.05.2025]
EAPL-characters 9121
Lease of unbuilt land - single files
Increase in storage time from 5 to 10 years
[added 01.08.2021]
EAPL-characters 9123
Rentals - Single Files
Increase in storage time from 5 to 10 years
Note: In the case of ancillary cost accounting, the retention period begins to run after the calendar year in which the supplementary cost accounting has become final.
[added 01.08.2021]
EAPL-characters 9245
Renaming in Two apartment tax
Storage period 10 years
[added 28.9.2021]
EAPL-characters 9246
Other local excise duties, other local excise duties
Storage period 10 years
[added 28.9.2021]
Reasons
As local consumption and expenditure taxes according to Art. 3 KAGs are currently only important in Bavaria for the second housing tax and the dog tax. The dog tax is placed under 9243. A new document code 9246 second-hand flat tax would result in the existing document code 9245 public excise duties, local outlay taxes losing its current practical significance. Conversely, second-place tax operations would have to be carried out under 9245; they do not have to be migrated or resigned with the solution now provided.
"9246 Other local excise duties, other local excise duties" are intended as a place of deposit for (future) other taxes on expenditure. As an example of such, the horse tax, which is collected in other federal states, cannot yet be mentioned in Bavaria.